notary public london

M P Legister

Notary Public

239 Burntwood Lane
Wandsworth Common
London SW17 0AW
Tel: 0208 875 9862
Mob 07940 524 047
e-mail address:


1.         Why a notary? It is almost always the case that you have been asked to see a notary because you have a document that needs to be used abroad. Seeing a notary is never a mere rubber-stamping exercise.  The international duty of a Notary involves a high standard of care.  This is not only towards the client but also to anyone who may rely on the document and to Governments or officials of other countries.  These people are entitled to assume that a Notary will ensure full compliance with the relevant requirements both here and abroad; and to rely on the Notary’s register and records. Great care is essential at every stage to minimise the risks of errors, omissions, alterations, fraud, forgery, money laundering, the use of false identity, and so on.

I offer appointments during business hours and  outside of business hours in exceptional circumstances. I am also prepared to make home visits or visit corporate clients at their place of business. If the notarial appointments take place outside of my office I will make an additional charge to cover travelling time and expenses.  Occasionally I may not be able to see you within the timeframe you require, or I may decide that I am not able to act for you in which case I will advise you that that is the case and will provide you with the necessary information to locate an alternative notary.

2.         Signatures: The Notary should normally witness your signature.  Please do not sign the document in advance of your appointment with me.

3.         Papers to be sent to me in advanceIt will save time, expense and mistakes if, as long before the appointment as possible, you can let me have the originals or photocopies of:

4.         IdentificationI will need you to produce by way of formal identification the original of (in preferred order):

If neither of the above are available, at least two of the following

You must also bring any other means of ID which may be referred to in the papers sent to you as being required such as a foreign Identity Card. I may also ask to see further evidence of identity such as marriage certificates etc and will advise you of this if necessary.

5.         Proof of namesIn a case where the name on the document is different from the name you are currently using, or there has been a variation in the form of spelling of the name over the years, please provide me as appropriate with Certificates of Birth, Marriage or Divorce Decree of Change of Name Deed showing all the different names that you use.  If there has been a change of name, then I will need to see a copy of the Deed Poll or Statutory Declaration which dealt with it.

6.         Advice on the documentIf you bring a document to me for authorisation as a Notary, I will advise you as to the formalities required for completing it. However, I will not be attempting to advise you about the transaction or on the document itself. You would need to take separate and independent legal advice if you have not already done so.

7.         Written Translations:  It is essential that you understand what you are signing

8.         Oral InterpreterIf you and I cannot understand each other because of a language difficulty, we may have to make arrangements for a competent interpreter to be available at our interview and this may involve a further fee.

9.         Companies, Partnerships etcIf a document is to be signed by you on behalf of a company, a partnership, a charity, club or other incorporated body, there are further requirements on which I may have to insist.  Please be prepared for these and telephone with any point of difficulty before attending on the appointment.

In each case: 

  1. Evidence of identity of the authorised signatory (as listed above).
  2. A copy of the current letterhead (showing the registered office if it is a company).
  3. A Letter of Authority, Minute, Resolution or Power of Attorney, authorising you to sign the document.

Additionally, companies: Certificate of Incorporation and of any Change of Name, A copy of the Memorandum and Articles of Association Details of Directors and Secretaries.  In all instances I will be carrying out various company searches, which will may have an effect on the level of fees charged.

Additionally, partnerships, clubs, etc: A Partnership Agreement; or relevant Trust Deed; or Charter; or Constitution/Rules.

10.        Notarial charges and expenses:  Details of my charges are set out below. Please note that if I have to make payments on your behalf such as legalisation fees, translator or interpreter fees, or other costs such as travelling expenses, your approval to these will be obtained and you are normally required to make payment in advance of any such amounts.


If the matter is simple I will endeavour to charge a fixed fee  to include disbursements such as legalisation fees, postage, consular agent fees, courier fees, travelling expenses, translating costs and so on. I do not charge VAT on my fees.

For a simple notarisation I will charge £75 for the first document and £15 for each subsequent document dealt with at the same time. Further visits attracts the same  rate of charges above.

For more complicated or time-consuming matters the fee will be based on my hourly rate of £200 subject to a minimum fee of £75, plus disbursements. The fee charged may include time spent on preliminary advice, drafting and preparation time, making and receiving telephone calls, correspondence written and received in all formats, arranging legalisation and record keeping.

Disbursements: Some documents require legalisation before they will be accepted for use in the receiving jurisdiction by obtaining an apostille through the UK Foreign and Commonwealth and Development Office (“FCDO”) and, for some countries, additional legalisation is required through the relevant embassy or consulate.

The FCDO charges £40 for a standard service for one (1) document and £80 for a premium service. The FCDO currently charge £5.50 postage for return of documents within the UK and £14.50 outside the UK. You can pay on line at legalised    

If instructed to obtain an Apostille on your behalf I will use an agent.. I will charge £30 instructing agents such CDN consular services Limited  ( who provide consular services to make an application to the FCDO for the Apostille. In addition I will charge  postage charges which could range up to £10. CDN charges in the region of  £30 per document.

A document sent to CDN for the purpose of obtaining an Apostille will usually be obtained and returned to you within 7 days of receipt of the instruction by CDN. We accept no liability for any documents lost or mislaid in the post.  

I charge £30 minimum for a call out service subject to location. I can  attend Clients  at their homes who are disabled and cannot travel provided they are close to my place of practice ( up to 1 mile of my practice). The charges for this is usually free.

It is possible to instruct agents in central London for you or provide you details in cases of urgency but they may charge in the region of £75 to attend the FCDO for you plus the FCDO charges and travel.

Payment for fees can be made by cash/cheque made payable to MP Legister or by bank transfer.  Payment of my fee and disbursements is due immediately  when the document has been prepared which I may retain pending payment in full.I interest and time in chasing for payment may be charged too.

Occasionally unforeseen or unusual issues arise during the course of the matter which may result in a revision of my fee estimate. Examples of this could include where additional documents are required to be notarised, additional translations or legalisations are needed to meet the requirements of the receiving jurisdiction, third party fees are adjusted to reflect external factors such as fuel price changes and so on. I will notify you of any changes in the fee estimate as soon as possible.

11.        Typical Stages of a notarial transaction: Each notarial matter is different and the requirements will vary according to whether the client is a private individual or a company. Some of the typical key stages are likely to include:

12.        Notarial Records and Data ProtectionWhen I carry out my work for you, I am required to make an entry in a formal register, which is kept by me as a permanent record.  I will retain a copy of the notarised documentation with that record. My practice is a registered with the Information Commissioner’s Office. Personal data received from clients is held securely and not capable of being accessed externally. Data collected as part of notarial records is used solely for the purposes of meeting our professional legal responsibilities as Notaries Public. For full details of my PRIVACY POLICY and data processing terms please see my website: .

13.        Insurance and liability : In the interests of my clients I maintain professional indemnity insurance at a level of at least £1,000,000.00 per claim. I reserve the right to limit the loss to an amount of  5 times the fee charged by me but not including disbursements. It is agreed that anything that is time sensitive and of which delay has been  caused by the client and or his legal advisers  liability will not be accepted for any loss  including the failure to the complete the transaction in question  
I accept no liability for any loss that  may arise with a document lost in the post of for failed delivery by courier or by third parties ( including CDN and the FCDO).
14.        Termination/ Your Right to Cancel: You may terminate your instructions to me at any time by giving me reasonable written notice. All fees and disbursements incurred up to the date of termination will be charged.

Consumer Cooling Off Cancellation Period –Consumer Contracts Regulations 2013 (“CCR”):
Where the CCR apply (typically where you are an individual consumer and my contract with you was concluded either at or following a meeting with you or by a form of distance communication) you have a cancellation period of 14 days after the date you sign my retainer letter or the date on which you continue to give me instructions, whichever is earlier.
You can cancel your contract within the cancellation period by giving me a clear statement and I will reimburse all payments received from you by the same method that you used, at no cost to you, without undue delay, and not later than 14 days after the day on which you inform me of the cancellation.

If you ask us to begin work during the cancellation period, you can still cancel but you must pay me an amount in proportion to the work which I have performed and this proportion will not be reimbursed to you.

15.        Termination by me:  I reserve the right to terminate my engagement by you if I have good reason to do so, for example, if you do not pay a bill or comply with my request for a payment on account or you fail to give me the co-operation which I am reasonably entitled to expect.

16.        Complaints:  My notarial practice is regulated through the Faculty Office of the Archbishop of Canterbury : 

The Faculty Office
1, The Sanctuary
London  SW1P 3JT
Telephone 020 7222 5381 Email

If you are dissatisfied about the service you have received please do not hesitate to contact me.
If we are unable to resolve the matter you may then complain to the Notaries Society of which I am a member, who have a Complaints Procedure which is approved by the Faculty Office.  This procedure is free to use and is designed to provide a quick resolution to any dispute. 

In that case please write (but do not enclose any original documents) with full details of your complaint to :- 
The Secretary of The Notaries Society
PO Box 0123
Ipswich IP1 9XB

If you have any difficulty in making a complaint in writing please do not hesitate to call the Notaries Society/the Faculty Office for assistance. 

Finally, even if you have your complaint considered under the Notaries Society Approved Complaints Procedure, you may at the end of that procedure, or after a period of 8 weeks  from the date you first notified me that you were dissatisfied, make your complaint to the Legal Ombudsman*, if you are not happy with the result :  
Legal Ombudsman
P O Box 68167
Slough SL1 0EH
Tel : 0300 555 0333
Email :
Website : 

If you decide to make a complaint to the Legal Ombudsman you must refer your matter to the Legal Ombudsman within 1 year from the act/omission or within 1 year from when you should reasonably have known there was a cause of complaint.  

I hope that these notes are of help to you in understanding what is expected of each of us.